How Pay Rates work in JGID

Pay Rates allow you to record different types of working hours and calculate the true labour cost of each worker.

You can select a Pay Rate when:

Completing a Worksheet on mobile or desktop.
Creating a Timesheet.
Editing an existing Timesheet.

Default Pay Rates

JGID includes three default Pay Rates:

100% — normally used for normal time.
150% — normally used for time and a half.
200% — normally used for double time.

You can rename these Pay Rates using descriptions that are easier for your team to understand, such as:

Normal Time
Time and a Half
Double Time

You can also create additional Pay Rates to track other types of time, including:

Personal Leave
Public Holidays
Administration
Unbillable Hours
Training
Supervisor Hours
Contractor Hours

Tracking training hours separately can be particularly useful when your business needs to demonstrate how much time it invests in staff training.

Ordering your Pay Rates

Pay Rates are displayed in alphabetical or numerical order based on their names.

If you want them to appear in a particular sequence, add a number and an underscore to the beginning of each Pay Rate name.

For example:

1_Normal Time
2_Time and a Half
3_Double Time
4_Personal Leave
5_Public Holidays
6_Training
7_Admin
8_All Other Unbillable Hours

This helps keep the Pay Rates in a logical order when they appear in the drop-down menu.

Percentage-based Pay Rates

A percentage-based Pay Rate multiplies the worker’s entire calculated labour cost.

This calculation can include:

The worker’s base hourly rate.
Superannuation.
Workers’ compensation.
Other insurance costs and additional overheads.

Example

A worker’s base rate is $25 per hour, and they work four hours.

Their base pay is:

$25 × 4 hours = $100

If the applicable superannuation, workers’ compensation, insurance and other overheads total 50%, the additional cost is $50.

The worker’s true labour cost at 100% is therefore:

$100 base pay + $50 additional overheads = $150

If the worker selects the 150% Pay Rate, JGID multiplies the entire calculated labour cost by 1.5:

$150 × 1.5 = $225

At 200%, the total calculated labour cost would be:

$150 × 2 = $300

This means the percentage applies to the complete calculated labour cost, including all applicable additional overheads—not only the worker’s base wage.

Fixed-dollar Pay Rates

You can also create a Pay Rate that adds a fixed dollar amount to the worker’s base hourly rate.

For example, your business may pay an additional $5 per hour when someone acts as a supervisor.

If the worker’s normal base rate is $50 per hour, selecting the Supervisor Pay Rate would change their hourly rate to:

$50 + $5 = $55 per hour

The applicable superannuation, workers’ compensation, insurance and other overheads can then be included according to the settings selected for that Pay Rate.

Choosing which additional overheads apply

Each Pay Rate can be configured to determine whether the following additional overheads apply:

Superannuation
Workers’ compensation
Other insurance costs

This allows different Pay Rates to use different labour cost calculations.

For example, you may create separate Pay Rates for Pty Ltd subcontractors. If your accountant, payroll adviser or insurer has confirmed that particular additional costs do not apply, you can configure those Pay Rates accordingly.

You could create separate rates such as:

Pty Ltd Contractor — 100%
Pty Ltd Contractor — 150%
Pty Ltd Contractor — 200%

These rates can use the required percentage multiplier while including only the additional overheads that apply to that arrangement.

JGID records and calculates the settings you select. It does not determine your legal obligations. Always confirm the correct superannuation, workers’ compensation, insurance and contractor arrangements with an appropriately qualified adviser.

Percentage or fixed amount—which should I use?

Use a percentage-based Pay Rate when the entire calculated labour cost should be multiplied.

Common examples include:

Normal time
Time and a half
Double time

Use a fixed-dollar Pay Rate when a set hourly amount should be added to the worker’s base rate.

Common examples include:

Supervisor allowance
Leading-hand allowance
Another fixed hourly allowance

Pay Rates such as Personal Leave, Training, Administration and Unbillable Hours can also help you track how staff time is being used.

Important notes

Pay Rates can be selected on Worksheets and Timesheets.
Pay Rates can be selected when completing Worksheets on mobile or desktop.
The default Pay Rates can be renamed using descriptions your team understands.
Additional Pay Rates can be created to track different types of time.
Pay Rates are displayed in alphabetical or numerical order.
Add a number and underscore to each Pay Rate name if you want them displayed in a specific sequence.
Percentage-based rates multiply the complete calculated labour cost.
Fixed-dollar rates add a set amount to the worker’s base hourly rate.
Additional overheads can be configured separately for each Pay Rate.
Renaming a Pay Rate does not control its calculation. The configured percentage or fixed amount determines how it is calculated.

Frequently asked questions

Can I rename the 100%, 150% and 200% Pay Rates?

Yes. You can rename them using descriptions such as Normal Time, Time and a Half and Double Time.

Can I create additional Pay Rates?

Yes. You can create additional rates for Personal Leave, Public Holidays, Training, Administration, Unbillable Hours, Supervisor Hours, Contractor Hours or other categories your business needs to track.

How can I change the order of the Pay Rates?

Pay Rates are displayed alphabetically or numerically. To control their order, add a number and underscore to the beginning of each name, such as 1_Normal Time, 2_Time and a Half and 3_Double Time.

What is the difference between a percentage and a fixed amount?

A percentage multiplies the worker’s complete calculated labour cost. A fixed amount adds a specific dollar value to the worker’s base hourly rate.

Do all Pay Rates have to include the same additional overheads?

No. You can separately choose whether superannuation, workers’ compensation and other insurance costs apply to each Pay Rate.

Can I create separate Pay Rates for contractors?

Yes. You can create contractor-specific Pay Rates with their own percentages and overhead settings. Obtain appropriate advice before excluding superannuation, workers’ compensation or insurance costs.

Where can I select a Pay Rate?

You can select a Pay Rate when completing a Worksheet on mobile or desktop or when creating or editing a Timesheet.

When to contact JGID Support

Contact JGID Support if:

A Pay Rate does not appear in the drop-down menu.
The calculated cost does not match the configured percentage or fixed amount.
The wrong additional overheads appear to be included.
A selected Pay Rate cannot be saved.

When contacting Support, provide the Pay Rate name, the worker’s base hourly rate, the hours worked, the expected calculation, the actual calculation and a screenshot showing the selected Pay Rate. Do not include unnecessary banking or private payroll information.