Understanding Equipment Inspections

Overview

Regular equipment inspections help ensure your equipment remains safe, compliant and ready for use.

JGID allows inspections to be recorded electronically, creating a permanent inspection history for every piece of equipment.

Whether you're inspecting a handful of items or thousands, every inspection updates the Equipment Register automatically.

Why Inspect Equipment?

Equipment naturally wears over time.

Regular inspections help identify damaged, defective or missing equipment before it is used.

By recording inspections electronically, businesses can demonstrate compliance while maintaining a complete audit trail throughout the life of each item.

Performing an Inspection

Equipment inspections can be completed using:

RFID
NFC
QR codes
Barcodes

Using a compatible scanner, simply identify each item and record the inspection result.

Inspections can be completed from both desktop and mobile devices.

Inspection Results

Each item can be recorded with one of the following inspection results.

Passed

The equipment has passed inspection and is suitable for continued use.

The next inspection date is automatically calculated using the inspection interval configured for the item.

Failed

The equipment has failed inspection and requires attention before it can be returned to service.

Missing

The equipment could not be located during the inspection.

Recording items as missing provides an accurate record of equipment that cannot currently be accounted for.

Quarantined

The equipment has been isolated from service while awaiting further investigation, repair or assessment.

Quarantined equipment should not be issued for use until it has been appropriately cleared.

Removed from Service

The equipment has permanently reached the end of its working life or is no longer suitable for use.

Items removed from service remain within the Equipment Register to preserve their inspection and movement history.

Inspection History

Every inspection performed on an item becomes part of its permanent Equipment Register.

This allows you to review:

Inspection dates.
Inspection results.
Previous inspections.
The complete inspection history of the equipment.

Nothing is overwritten, ensuring a complete audit trail is maintained.

Inspection Intervals

Every item can have its own inspection interval.

Intervals can be configured in:

Days
Weeks
Months
Years

This allows different types of equipment to follow different inspection schedules depending on operational or compliance requirements.

Finding Equipment by Inspection Status

The Equipment Register includes advanced filtering tools.

Equipment can be filtered by:

Category
Subcategory
Inspection Result
Check In or Check Out Status

This makes it easy to identify equipment that:

Has passed inspection.
Has failed inspection.
Is quarantined.
Has been removed from service.
Has never been inspected.

These filters become particularly useful when managing large equipment registers.

Why Electronic Inspection Records Matter

Electronic inspection records provide far more than a simple pass or fail result.

Because every inspection is stored against the Equipment Register, businesses gain complete visibility into the history of every item throughout its lifecycle.

This improves compliance, accountability and equipment management while reducing paperwork.

Best Practice

Inspect equipment at the intervals appropriate for your business.
Record inspections as they are completed.
Use Quarantine for equipment awaiting assessment or repair.
Remove equipment from service when it is no longer suitable for use.
Review inspection history regularly to ensure equipment remains compliant.

Understanding Equipment
Understanding Equipment Registers
Understanding Equipment Check In & Check Out
Getting Started with Equipment Tracking
Using Equipment Effectively